For A better work day
Let your productivity, efficiency & creativity shoot up and work stress be considerably reduced.
A normal workday usually begins with checking and replying to emails, meetings to discuss agenda of the day, co-ordinating and collaborating with team members across team and so on. Then as the day the progresses you have to make sure you are moving as per your work schedule & target and your day ’s productivity is at least satisfactory. All in all there are too many things one has to look into to achieve a given outcome. Say you have a meeting with your client and your manager had briefed you on the discussion you need to have with the client. However you forgot to jot it down or you get confused on the topics you need to touch upon. Does this sound familiar to you? So what do you do?
Now take another scenario where you collaborating and coordinating with people across teams or department on a project. There are many mails being exchanged and too many fronts to coordinate on. It can get overwhelming to process information and messages from all around. One important email can get buried in a long chain of emails and you lose out on critical information. Then you juggling between multiple productivity tools & apps and your work is all over the place. Too much of time is spent on collaboration and coordination and getting the work done.
In order to increase productivity and keep employees motivated you can plan your workday in a better manner with organized and shared workspace. Here is 4 point fool-proof hack to get you through a better & fruitful workday:
Keep a tab on project progress: Find a way to get all the team members working on a project on a common digital workspace so that cross-team collaboration seems like a breeze. This definitely takes care of all members being apprised of the project progress and all members are on the same page. All the important information related to the project gets shared on a common platform.
Ideas related to the project can be discussed and brainstormed right there. Any plans or changes in the project can be implemented instantly without much fuss. Let all team members share their progress and work plan of the day at the start of the day. Nowadays there are tools available which provide granular & deep controls to keep team conversations high & tight and secure like inGroups, etc.
Discuss points where you are stuck: Discuss specific challenges and hurdles you are facing in your project so that team members can come up with solutions. Often we shy away from asking for help when we are stuck somewhere. Remember we work better together as a team and humans have always depended on each other for survival. Some team member might have a better solution to the hurdle you are facing and after all you are working together to accomplish a common goal. You will be motivated to tackle your day better with a solution in hand.
Focus on the most important task at hand: We tend to spend a lot of time doing things that are not that important and usually end up procrastinating important or demanding task at hand. Start your day with tackling that important task first. It will reduce your struggle and stress both and give you a sense of accomplishment. Bookmark important messages and task to stay focused.
Delegate and share a day’s task: You will be able to achieve more when a task is delegated or shared between team members. Coordinate, schedule and assign task to each team member working on the project and compare notes as to where each member stands with the task in hand.
Now you don’t end up wasting time on meetings, checking & replying to emails instead connect real-time to discuss ideas, for clarifications, get information, etc. with a shared, common work platform. Get sorted at the start of the day:
- Get all the team members are on the same page about the project progress
- Motivated and more focused team members
- All updates are shared and any clarifications needed are sought
- Priorities are set and daily tasks distributed
- Praise each-other on their accomplishments
We guarantee working with your team cannot get easier & more organized. Hence let your productivity, efficiency & creativity shoot up and work stress be considerably reduced.